Resource Guide
& Document Library

Council & Participant Resources​

Introduction

Dates and Location

The 2023 National Jamboree will be Wednesday, July 19, through Friday, July 28, 2023, at the Summit Bechtel Family National Scout Reserve. Departure day is Friday, July 28.

Attendance

The 2023 National Jamboree is being planned for 15,000 Scouts BSA, Venturers, Sea Scouts, Explorers, and unit leaders, including more than 4,000 Jamboree Staff members. Each unit consists of Scouts BSA, Venturers, Sea Scouts and/or Explorers and 4 (minimum all must be 21 or older) to 16-unit leaders, not to exceed a total of 40. Each unit will be made up of groups of 10 that will be grouped together prior to the jamboree to form complete units of 40.

Jamboree Applications

All applicants (youth, adult leader, and Jamboree Service Team) must complete an online application. 

Applicants must have a my.Scouting account with their current BSA membership number linked to the account in order to access the online application.

A detailed fee discussion is included in a later section; however, Jamboree Service Team members pay individually with their application; youth and adult leader participants pay their fees to their council. Each council will determine its own deposit amount and payment schedule keeping in mind the established national payment schedule.

Youth Participant Qualifications

  • MUST have a current BSA membership.
  • MUST be at least 12 years of age by the first day of the Jamboree but has not reached their 18th birthday by the last day of the Jamboree.
  • Be approved by the local council.
  • MUST have appropriate parent/guardian to complete the online parental consent.  (An email will be sent to the parent/guardian of any applicant currently 17 years of age or younger during the application process.)
  • Participate in pre-Jamboree training experience with local council and unit leader.
  • Submitted BSA Annual Health & Medical Record using the on-line Jamboree submission process.  The AHMR must be dated on or after July 1, 2022.
  • Submit all registrations fees per the local council’s payment schedule.

Young Adult Program Participant Qualifications

  • MUST have a current BSA membership.
  • MUST be at least 18 years of age by the first day of the Jamboree but has not reached their 21st birthday by the last day of the Jamboree.
  • MUST be housed as an adult due to chronological age, while allowed to participate in program consistent with a youth participant.
  • Be approved by the local council.
  • Participate in pre-Jamboree training experience with local council and unit leader.
  • Submitted BSA Annual Health & Medical Record using the on-line Jamboree submission process.  The AHMR must be dated on or after July 1, 2022.
  • Submit all registrations fees per the local council’s payment schedule.

Adult Leader Participant Qualifications

All Jamboree Scoutmasters, First, Second, Third Assistant Scoutmasters, Unit Care Provider, and Adult Chaperones MUST meet the following requirements:

  • MUST have a current BSA membership in a local council unit.
  • All leaders regardless of assigned position MUST be at least 21 years of age by the first day of the Jamboree.
  • Be approved by the local council.
  • Scoutmaster, First, Second or Third Assistant Scoutmasters MUST currently be serving in any unit leadership position.
  • Scoutmaster applicants MUST have completed appropriate leader specific training.
  • All adult leaders MUST be current with Youth Protection Training.
  • All adults must register online through the Jamboree registration system as a “Leader”. The council will designate specific leadership or chaperone positions at the time the Jamboree units are assigned.
  • Participate and assist in planning the pre-Jamboree training experience with local council.
  • The Unit Care Provider must be one of the Unit Leaders (SM or ASM) and is required to hold either current Wilderness First Aid and CPR certificates or a current healthcare license (MD, DO, APRN, RN, PA, Paramedic, EMT). This unit leader’s responsibilities include providing for the safety and well-being of each unit member by a) reviewing their AHMR and maintaining a binder/file containing all of the Unit’s AHMRs, b) maintaining the Unit First Aid Kit and providing first aid treatment within the unit and c) overseeing administration of required medications.
  • Submitted BSA Annual Health & Medical Record using the on-line Jamboree submission process.  The AHMR must be dated on or after July 1, 2022.

Submit all registrations fees per the local council’s payment schedule.

Unit Participation Configuration

(Adult Leaders and Participants)

Each unit consists of a maximum of 36 Scouts BSA, Venturers, Sea Scouts and Explorers and minimum of four-unit leaders, not to exceed a total of 40.

Partial units will be grouped together prior to the jamboree to form complete units of 40. The 40-person unit is ideal for housing in multiples of two Scouts per tent, and for most tour buses that are 40 passengers in size. Each site in the subcamps is designed to accommodate a group of 40.

Councils also have the option of forming partial units in groups of 10 consisting of 8 youth and 2 adults. These groups will be combined with “like” groups from the same area to form a complete unit of 40 participants.

Due to limited restroom and shower facilities the 2023 National Jamboree will require units to camp as ScoutsBSA male units or ScoutsBSA female units.  (see picture below)

For Venturing/ Sea Scouting/ Exploring: Councils must also adhere to a Venturing/Sea Scouting/Exploring group size of 10. This can consist of eight youth and two adults. Please keep in mind that should there be coed youth attendees, there must be coed leadership present during travel and on site. Prior to arrival at the jamboree, the groups of 10 from various councils will be grouped together to form crews of 40, which will meet the two-deep leadership requirements while on site.

Jamboree youth participants must currently register with the BSA to access the jamboree applications and be at least 12 years of age before July 19, 2023.

Due to the postponement of the 2021 National Jamboree; Scouts BSA members that are 18-20 years of age may also register as a Jamboree participant and attend with a Scouts BSA unit.

Young men and women may register with a troop and submit the Scout application until the time they meet the requirements to switch to a Venturing/Sea Scout/Exploring application.  Once the interested party has met the requirements and is successfully registered with a Venturing crew, Sea Scout Ship, or Exploring Post, they can submit an application online through the official National Jamboree website

Statement of Understanding

All participants (youth and leaders) are selected to represent their local councils based on qualifications in character, camping skills, physical and personal fitness, and leadership qualities. Therefore, all adult and youth participants and their parents or guardians are asked to read the Code of Conduct and Statement of Understanding as a condition of participation.

It is with the further understanding that serious misconduct or infraction of rules and regulations may result in expulsion (at the participant’s own expense) from the jamboree or during the jamboree tour. Each participant is responsible for his or her own behavior, and only when necessary, will the procedure be invoked to send a participant home from the jamboree.

Code of Conduct

The unit’s adult leaders are responsible for the supervision of its membership, maintaining discipline, security, and the Jamboree Code of Conduct.

Leaders will be guided by the Scout Oath and Scout Law and will obey all U.S., local, and state laws.

  • I promise to obey the Scout oath and law.
  • I will be Scout-like in how we act and treat others.
  • I will set a good example by keeping myself neatly dressed and presentable.
  • I will attend all scheduled programs and participate as required in cooperation with other unit members and leaders.
  • In consideration of other unit participants, I agree to follow the bedtime and sleep schedule of the unit.
  • I will be responsible for keeping my tent and personal gear clean and neat and labeling all personal gear.
  • I will adhere to all recycling policies and regulations. I will not litter.
  • I understand that the possession or consumption of alcoholic beverages or illegal drugs is prohibited at The Summit.
  • I understand that serious and/or repetitive behavior violations, including cheating, stealing, dishonesty, fighting, and cursing, may result in expulsion from The Summit or serious disciplinary action and loss of privileges.
  • I understand that gambling of any form is prohibited.
  • I understand that possession of lasers of any type and possession or detonation of fireworks is prohibited.
  • I will demonstrate respect for The Summit and unit property and be personally responsible for any loss, breakage, or vandalism of property as a result of my actions.
  • Neither the unit leaders nor the Boy Scouts of America will be responsible for the loss, breakage, or theft of personal items. I will label all my personal items and check items of value at the direction of unit leaders. Theft will be grounds for expulsion.
  • I will obey the safety rules and instructions of all supervisors and staff members.
  • I understand that hazing has no place in Scouting; nor do running the gauntlet, belt lines, and similar acts of physical punishment.
  • I understand that participants may only bring items specified on the equipment list provided.
  • I understand that I can be sent home for bullying, cyberbullying, horseplay, fighting, stealing, off-color jokes, remarks or conduct unbecoming of a Scout, harassment of any kind – sexual, religious, race, cultural, national origin, disability, etc., being a “peeping tom”, being in an off-limits  area and/or repeated failure to follow instructions.

Violation of this Code of Conduct, or any other conduct deemed to be inconsistent with the values of Scouting, may result in expulsion from The Summit at the participant’s own expense and could result in revocation of BSA membership.

Youth Protection

All registered adults must have current BSA Youth Protection Training. This means all participants 18 years of age and older who are registered in Venturing, Exploring, Sea Scouting, or as an adult volunteer must have current Youth Protection Training.

Because of the great concern the Boy Scouts of America has for the issue of child abuse within society, the Youth Protection program has been developed to help safeguard both our youth and  adult members. Adult BSA Registration requires verification of Youth Protection Training. All adults participating in the National Jamboree must be registered.

Youth Protection Training and documentation are available online at www.scouting.org or www.my.scouting.org.

Commitment to Safety

The safety and health of our youth, volunteers, service team, and employees is a key component of the 2023 National Jamboree experience. Youth develop traits of citizenship, character, fitness, and leadership during age-appropriate events when challenged to move beyond their normal comfort level and discover new abilities. In doing so, it is essential that risks are identified and mitigated.

The 2023 National Jamboree program, activities, and events integrate many safety features. However, no policy or procedure will replace the review and vigilance of trusted adults and youth leaders at the point of program, activities, and event execution.

In order to promote and secure a safe and healthy 2023 National Jamboree environment, all leaders are asked to:

  • Know and execute the BSA program as contained in appropriate jamboree publications and the Guide to Safe Scouting.
  • Properly plan pre/post jamboree tours, activities, and events and become familiar with the Sweet 16 of BSA Safety.
  • Set the example for safe behavior and equipment use during all programs, activities, and  events.
  • Engage and educate participants in discussions about hazards and risks, their  identification, and mitigation.

Together we will ensure the 2023 National Jamboree provides an exciting and safe experience for everyone.

Organization

Promoting the Jamboree

  • Appointment of the council jamboree committee should be a top priority.
  • It is suggested that those who wish to serve as Jamboree unit leaders should focus on participant recruitment by contacting each troop, crew, ship and post to promote National Jamboree attendance.
  • A council marketing toolkit is provided at https://jamboree.scouting.org/  Use the promotional videos and brochures in all your communications.
  • Each jamboree troop/crew/ship/post leader should be asked to participate in the recruiting of Scouts, Venturers, Sea Scouts and Explorers for the Jamboree.
  • When promoting the National Jamboree, each unit leader should have instructions on where and how to submit a jamboree application, the council payment schedule and refund policy, contact information on where to send questions, and any council-specific information.
  • Conduct an active publicity campaign on the National Jamboree, particularly among youth members, parents, leaders, and chartered organizations.
  • Use the council news bulletin, council website, executive board meetings, roundtables, committee meetings, and unit meetings for a presentation or a short talk on the Provide material to your local newspapers, radio and television stations, and other media outlets in your area.
  • Start a news and feature story campaign – appointment of chair and committee, selection of leaders, approval of participants – to local news
  • Have a jamboree reunion for the adults and youth who have attended previous jamborees, providing a reserve of enthusiastic salespeople.
  • Tie in a National Jamboree promotion with your summer camp with posters, displays, and fliers, including someone who can electrify the crowd about the jamboree, especially at all gatherings where there is a significant Scouting presence. Show the jamboree videos each week so that every Scout, Venturer, Explorer, and leader in camp knows about the National Jamboree.
  • Include the National Jamboree in council shows, camporees, and all other council and district events.

Council Jamboree Committee

Through the careful selection of its council jamboree committee, the council can do a great deal to ensure its youth and leaders have a beneficial jamboree experience. All the following positions must be filled to allow for effective administration of jamboree operations. Large councils will need to fill all the positions and consider additional depth to meet their needs. Smaller councils may choose to combine the duties of multiple positions into a single position, if necessary, provided all duties are assigned.

Committee Positions

Jamboree Committee Chair

Appointed by the council president, the jamboree chair is responsible for selecting, recruiting, officially appointing all jamboree committee chairs, and assigning duties to the following positions:

  • Budget
  • Ambassador/Promotion chair
  • Transportation chair
  • Personnel chair
  • Health and Safety chair
  • Training chair
  • Public Relations chair

The chair coordinates and facilitates regular meetings for all Jamboree committee chairs, works closely with the appointed council jamboree staff advisor, frequently reviews assigned tasks and responsibilities of all jamboree committee chairs, and assists all jamboree committee chairs in recruiting key personnel.

Council Jamboree Staff Advisor

This position is appointed by the Scout Executive, works closely with the jamboree committee chair, and assists in the coordination of jamboree unit promotion and preparation.

Committee Teams

Jamboree Ambassador/Promotion Chair

Appointed by the council jamboree committee chair, this person is responsible for selecting, recruiting, and assigning duties to council jamboree ambassadors/ promotions team volunteers. The responsibilities of the ambassadors are as follows:

  • Ensure the promotion of and recruit staff and youth participants for the National Jamboree at all council events – council meetings and workshops, camporees, merit badge events, commissioner colleges, resident camp, University of Scouting programs, and all other similar opportunities.
  • Become familiar with all National Jamboree promotional resources (see the Marketing Resources Page)
  • Organize and conduct jamboree promotion rallies for each district in the council, both in spring and fall. 
  • Work with selected jamboree unit leaders to promote the National Jamboree.
  • Assist the jamboree public relations committee in creating and implementing a council jamboree public relations plan.
Transportation Team
  • Develop complete transportation plans for the council contingent.

  • Develop tours before and/or after the jamboree for the council jamboree contingent.
  • Advise jamboree transportation service on arrival and departure date and time through the official Jamboree transportation form once made available
Personnel Team
  • Select the jamboree troop leaders needed for the council’s jamboree (Preference should be given to those who have exhibited an ability to secure the participants attending the event.)
  • Responsible for screening and qualifying all jamboree participants, including applicants for Jamboree Service Team
Health and Safety Team
  • Recruits Unit Care provider for each Unit.
  • Reviews and becomes familiar with the Be Prepared policy.
  • Ensure Annual Health and Medical Record is submitted online for each AHMR information will be available on the 2023 National Jamboree Website in June of 2022.
  • Reviews any physical fitness concerns when reviewing participant, adult leader, or Jamboree Service Team applicants.
Training Team
  • Develops plans and conducts the pre-jamboree training with other members of this subcommittee using the pre-jamboree training/shakedown outline.
  • Coordinates with the council jamboree chair to ensure plans are complete.
Public Relations Team
  • Works with the promotion subcommittee chairman to draw up and implement a council jamboree public relations plan.
  • Recruits and trains youth jamboree news correspondents.

Unit Organization

Scouts BSA Organization

Unit leadership responsibilities and duties will be assigned by the Scoutmaster/Advisor/Skipper.   Units with Adult participants in excess of the Key 4 leaders will have an opportunity to support the Jamboree Service team.

 

Adult Participant Roles

Scoutmaster

The personal leadership of the Scoutmaster is one of the most important factors in effective administration of the jamboree. Good judgment and sensible controls will help make exercising many of the camp  regulations unnecessary.

  • Serves as the executive officer of the Troop.
  • Maintains policies and coordinates efforts of assistant Scoutmasters, Unit Care Provider and Chaperones.
  • Assists in conducting jamboree promotion rallies and in recruiting individual Scouts to attend the Jamboree.
  • Leads participants in pre-jamboree Training
  • Works through assistant Scoutmasters, Unit Care Provider, Senior Patrol Leader, and Patrol Leaders to ensure fulfillment of their duties.
  • Accompanies troop to and from the Jamboree.
  • Is personally responsible for the health, safety, and morale of the troop. By their example, serves as a role model for others to follow.
  • Is always responsible for the proper behavior and conduct of the members of troop. Receives a report from the senior patrol leader on bed check each evening after taps and reports those present, accounted for, or missing to the designated subcamp staff member. 
  • Cooperates with subcamp leadership at all times. 

First Assistant Scoutmaster (Troop Activities)

  • Serves as the troop leader in the absence of the Scoutmaster.
  • Assists in conducting jamboree promotion rallies and in recruiting individual Scouts to attend the Jamboree.
  • Participates in pre-jamboree training.
  • Works with the Assistant Senior Patrol Leader in administering troop operations.
  • Is responsible to the Scoutmaster for program and activities of the Troop.

Second Assistant Scoutmaster (Physical Arrangements)

  • Assists in conducting jamboree promotion rallies and in recruiting individual Scouts to attend the Jamboree.
  • Participates in pre-jamboree training. 
  • Responsible to the Scoutmaster for the troop’s physical arrangements. Works with the troop quartermaster in the issuance of
  • Arranges directly with the subcamp repairs and maintenance officer for supplies. Working through and with the quartermaster and senior patrol leader, trains and oversees the troop’s tasks of drawing food and food supplies, preparation and serving of food, and cleaning.
  • Consults regularly with troop cooks on the most effective ways to prepare daily food selections. 
  • Meets daily with the troop cooks, giving briefings on food preparation and safety precautions. 
  • Oversees cleanup operations after each meal. 
  • Is responsible for the care and neat appearance of all equipment.
  • Is responsible for transportation of personal baggage to and from the Jamboree. 

Third Assistant Scoutmaster (Scheduling and Records)

  • Assists in conducting jamboree promotion rallies and in recruiting individual Scouts to attend the Jamboree.
  • Participates in pre-jamboree training.
  • Works with the troop scribe in the handling of Troop records and the scheduling of Troop participation in Jamboree activities.
  • Encourages Scout news correspondents to send news to their hometowns. Maintains a relationship with the National Jamboree Connected
  • Maintains the general morale of the troop, including the distribution of mail and other communications.
  • Responsible for training and providing oversight for sustainability, recycling, and trash management within the unit.
  • Works with the quartermaster to continue the sustainability effort of the BSA by leading the recycling effort within the campsite.

Unit Care Provider

  • If the unit has only 4 Adult leaders. The Unit Care Provider must be one of the Unit Leaders (SM or ASM).
  • The Unit Care Provider is required to hold either current Wilderness First Aid and CPR certificates or a current healthcare license (MD, DO, APRN, RN, PA, Paramedic, EMT).
  • Provides for the safety and well-being of each unit member by:
    • Reviewing their AHMR and maintaining a binder/file containing all of the Unit’s AHMRs.
    • Maintaining the Unit First Aid Kit and providing first aid treatment within the unit and
    • Overseeing administration of required medications.
    • Collects and prepares  the Unit First Aid Kit contents as defined by the Jamboree Medical Officer.
    • Participates in Pre-Jamboree Training.
    • Will be encouraged to support the Jamboree Service Team in a vocational appropriate function through an exclusive opportunity while at the Jamboree. (Details will be announced in 2023).

Chaperones

  • Assists in conducting jamboree promotion rallies and in recruiting individual Scouts to attend the Jamboree.
  • Participates in pre-jamboree training.
  • Serves in a capacity to fill other duties as assigned by the Unit Scoutmaster
  • Will be encouraged to support the Jamboree Service Team in a programmatic function through an exclusive opportunity while at the Jamboree. (Details will be announced in 2023).
  • Adheres and serves as an example within the Unit as a servant leader to the unit needs.
Youth Participant Roles

 

Senior Patrol Leader

  • Serves as the top youth leader of their Troop.
  • Maintains information on the whereabouts of troop members. 
  • Works directly with the Scoutmaster in administering troop operations.
  • Through the patrol leaders, is responsible for the appearance of Scouts regarding cleanliness and proper uniform. 
  • Maintains schedules within the troop camp covering reveille, meal hours, and other special assignments received from subcamp staff. 
  • Organizes all formations of the Troop.
  • Makes bed checks at taps each evening and reports and accounts for all members of the troop to the Scoutmaster.

Assistant Senior Patrol Leader

  • Acts in the absence of the senior patrol leader and assists the senior patrol leader as directed.
  • Works with the first assistant Scoutmaster in administering troop operations. 

Quartermaster

  • Is responsible for troop equipment and supplies.
  • Works with the second assistant Scoutmaster for storage and issuance of all equipment and supplies belonging to the troop or issued to it at the jamboree.
  • Will continue the sustainability effort of the BSA by leading the recycling effort within the campsite.
  • Maintains an inventory of all equipment and supplies and is responsible through the second assistant Scoutmaster for the return in good repair of all equipment to the assigned subcamp staff member. 

Scribe

  • Is the custodian of all troop records. 
  • Works directly with the third assistant Scoutmaster in handling registration procedures and in keeping such records as required.
  • Keeps the log of the troop and carries out other duties as may be assigned by the Scoutmaster.
  • Assists the third assistant Scoutmaster in registering and helping Scout news correspondents.

Chaplain Aide

  • Helps with troop program planning, considering religious holidays and including religious observances during troop activities and traveling to and from the Jamboree.
  • Assists in planning and carrying out troop religious Activities. 
  • Informs troop members about the religious emblem program of their faith and how it is
  • Encourages troop members to live up to the ideals of the Scout Oath and Scout

Historian

  • Keeps a logbook about the troop’s meetings and activities.
  • Keeps a scrapbook of newspaper clippings and digital media about the troop’s activities. Collects images from other troop members to take a photo album of the troop’s activities. 

Patrol Leader

  • Receives assignments for patrol members from troop leaders.
  • Informs members of the patrol of assignments and sees that they are carried out.
  • Sees that patrol tents, equipment, and the area around the tents are kept neat, clean, and orderly.
  • Knows the whereabouts of every member of the patrol.
  • Manages the dynamics of the patrol to the point where, when called upon by the senior patrol leader, they can report and account for full membership.

Assistant Patrol Leader

  • Acts in the absence of the patrol leader.
  • Assists the patrol leader as directed. 
Venturing/Sea Scout/Exploring Organization
Adult Participant Roles

Advisor/Skipper

  • Participates in pre-jamboree training.
  • Assists in conducting jamboree promotion rallies and in recruiting individual contingent members to attend the Jamboree.
  • Accompanies unit to and from the Jamboree.
  • Maintains policies and coordinates efforts of associate Advisor and the unit president. Is personally responsible for the health, safety, and morale of their unit.
  • Responsible for unit first aid and contacts the subcamp medical officer on serious By example, serves as a role model for others to follow.
  • Is always responsible for the proper behavior and conduct of the members of their unit. Receives a report from the unit president on bed check each evening after taps and reports those present, accounted for, or missing to the designated subcamp staff member.
  • Works with the vice president of administration in administering unit operations. Advises the treasurer and assists with the management of unit
  • Arranges directly with the subcamp repairs and maintenance officer for supplies with the support of the vice president of administration.
  • Works with the president to maintain general morale of unit, including distribution of mail and other communications.
  • Always cooperates with subcamp leadership.

Associate Advisor/Mate

  • Serves as the unit adult leadership in the absence of the Advisor.
  • Assists in conducting jamboree promotion rallies and in recruiting individual contingent members to attend the
  • Participates in pre-jamboree
  • Works with the vice president of administration in the issuance of supplies.
  • Arranges directly with the subcamp repairs and maintenance officer for supplies with the support of the youth officers.
  • Works through and with the youth officers to train and oversee the unit’s tasks of food supplies, preparation and serving of food, and cleaning up.
  • Advises the youth officers on transportation of personal baggage to and from the Jamboree.
  • Works with the youth officers in handling the scheduling of unit participation in jamboree activities.
  • Along with the secretary/scribe, encourages unit news correspondents to send news to their hometowns. 
  • Maintains a relationship with the Jamboree Connected Experience.
Youth Participant roles

President/Boatswain

  • Serves as the primary youth leader of the unit.
  • Assists in conducting jamboree promotion rallies and in recruiting individual contingent members to attend the Jamboree.
  • Plans and implements unit program in cooperation with other officers, members and adult leaders.
  • Leads their fellow contingent members in pre-jamboree training.
  • Assists the adult leaders in conducting the officers’ seminar (training and planning) or quarterdeck.
  • Appoints youth chairs for unit activities and special unit officers. Maintains information on the whereabouts of contingent members.
  • Is responsible for the appearance of contingent members regarding cleanliness and proper uniform.
  • Maintains schedules within the unit camp covering reveille, meal hours, and other special assignments received from subcamp staff.
  • Organizes all formations of the unit.
  • Makes bed checks at taps each evening and reports and accounts for all members of the unit to the unit leaders.
  • Assesses on an ongoing basis whether the responsibilities of the officers are being considered and carried out effectively.

Vice President of Administration / Boatswain’s Mate – Administration

  • Serves as the administrative officer of the unit.
  • Assists in conducting jamboree promotion rallies and in recruiting individual contingent members to attend the Jamboree.
  • Assumes responsibilities of the president/boatswain in his or her absence. Works directly with the adult leaders in administering unit operations.
  • Coordinates directly with the unit leaders on unit supplies, maintenance, and repair issues.
  • Organizes and recognizes the achievements of unit members.
  • Conducts opening and closing ceremonies for meetings and special occasions. 

Vice President of Program / Boatswain’s Mate – Program

  • Arranges the program planning process for the contingent. Handles the scheduling of unit participation in jamboree activities
  • Is responsible to the adult leaders on program and activities of the unit. Is responsible to the adult leaders for the unit’s physical arrangements.
  • Consults regularly with the unit cooks, giving briefings on food preparation and safety precautions.
  • Oversees the cleanup operations after each meal.
  • Is responsible for the care and neat appearance of all equipment.
  • Is responsible for transportation of personal baggage to and from the Jamboree.

Secretary/Yeoman

  • Manages all communications and publicity of the unit.
  • Coordinates contingent publicity and communication through the jamboree connected experience.
  • Works with the support of the adult leaders in handling registration procedures and in keeping such records as required.

Unit Campsite Configuration

Units will bring their own tents to the 2023 National Jamboree.

The Summit Bechtel Reserve Campsite set-ups may have perimeter swale and must maintain a fire lane.  Each unit must stay with their campsite configuration.

As a reference: Past Jamborees had 22 – 9’x9.5’ floor diameters in their layout.

The following tool can be used as a guide to make sure that your unit will have an enjoyable camping experience while at the 2023 National Jamboree.

Be mindful that your unit will want to bring tent repair kits and possibly additional tents due to weather conditions that occur in West Virginia.

*Available as a PDF in the
Document Library

Base Camp and Sub Camp Operations

  • There will be multiple participant base camps identified by a letter (A, B, C, D, E, F).
  • Within base camps are subcamps
  • BSA Policy applies to all camping at the National Jamboree.
  • Youth participants 18-20 years of age are considered adults and will not be housed with anyone under 18.
  • Adult leaders may be required to share tents based on campsite configuration.
  • Both the youth participant and leaders will be provided cots. Cots are 76.75” L x 33.25”W x 18.25H.
  • All individual Scouting units will be preparing their meals in their assigned living area. There will be one headquarters area within each subcamp for assistance.
  • There will be accessible medical facilities near each base camp.

Support Services & Planning Info

Insurance

Accident and sickness insurance will be provided to all those attending the 2023 National Jamboree. The cost of this insurance is included as part of the jamboree fee.

Jamboree coverage for registered members of the BSA is effective from the time staff members arrive on site until they depart the site at the end of their assignment. Council insurance policies cover travel periods between their home and the Jamboree site.

Scouts and leaders who are registered for official pre- or post-jamboree tourist trips will be covered during that period as well as part of their council’s insurance coverage. There is no coverage for any unofficial pre- or post-jamboree tourist trips. Scouts and leaders are also covered under this program during their pre-Jamboree training.

Scouts and leaders attending the 2023 National Jamboree as representatives of international Scout associations will be covered from their time of arrival in the United States to their arrival at the Jamboree site, during their stay at the Jamboree, and during the return to the point of departure from the United States. Jamboree service team members are also covered on the same basis. Coverage is not applicable to employees of the BSA (National and local councils) while they are covered by any statutory workers’ compensation policy.

Lost and Found

To guard against the loss of valuables, staff should:

  • Mark uniforms and personal equipment with your name and email or cell phone number.
  • If you find an item at the jamboree that is not yours, please take the item(s) to the nearest Lost and Found area.
  • Any items needing shipped will be done at the owner’s expense.
  • Upon the completion of the Jamboree, unclaimed items will be donated to local charity or discarded.

Recycling

The Jamboree Executive Team will attempt to provide a responsible recycling effort at the 2023 National Jamboree.  The waste removal and recycling program for the 2023 National Jamboree will be communicated soon.  Updates on this program will be communicated as this plan is constructed.

Religious Observances

Chaplains representing many faiths will be at the jamboree to conduct services and provide personal counseling. Participants and staff members also are encouraged to visit the religious relationships area. Religious observances and chaplain services for Scouts, leaders, and staff members of all faiths will be coordinated by a chaplain.

There will be special religious services offered at the Jamboree. Jamboree chaplains of a variety of faiths will do their best to ensure that religious needs of service team members and participants can be accomadated.

Food Services

The mission of the food staff is to provide well-balanced meals that are nutritious to Jamboree participants and to operate all concession operations at the Jamboree site.

Participant Food Service Operations
  • Participants are fed through base camp food distribution. Although all areas of the food staff are important, most of our customers are in the base camps. The food service team is responsible for the proper and timely delivery of grocery items to food distribution locations that will be set up in each base camp. The team is developing daily menus that will help guide units as they prepare their meals.
  • An option for all Jamboree attendees to supplement the balanced menu plan provided in the jamboree fee is retail food. The retail food staff will operate and manage all concession areas.
Special Diet Needs

The Jamboree Food Team will aid participants who have special dietary requirements in the following ways:

  • Participants are fed at their campsites where the food is prepared to be served in a sit-down fashion for Breakfast and Dinner.  Lunch is a shelf-stable meal that   can be consumed during the day as the participant determines.
  • During online registration, each participant will be asked specifically to indicate any Kosher, Halal religious menu restrictions. The Jamboree Food Team   will then use this information to order meal counts for Kosher, Halal, and Celiac diets.
  • The registration process also allows for the reporting of  Celiac conditions and Nut allergies.
  • There are many gluten-free and vegetarian choices on our menus. 
  • The Jamboree Food Team recognizes that there are many potential dietary restrictions as well as common diets (e.g., low-calorie and low-carbohydrate) and common food allergies (e.g., to gluten, citrus fruit, dairy, eggs, fish, nuts/ peanuts, and shellfish). Individuals will need to consider this and avoid such     items.
  •  The Food Team cannot feasibly plan for all specific dietary needs of all persons   attending the jamboree. Therefore, anyone with special food requirements      for medical reasons other than previously outlined (after medical permission to attend jamboree is granted), or personal dietary beliefs, must make their own        arrangements to meet those needs by bringing nonperishable food with them—  as they would bring their own medications.
Cooking and Eating

Food issued to participants will be of top quality and there will be lots of it! All units will be cooking as a troop/crew for breakfast and dinner, not as individual patrols. Trail lunch supplies will be distributed with breakfast for participants to pack lunch and carry it with them as they leave their camping area for the day.

Proper training in food preparation techniques prior to the jamboree will help ensure an enjoyable experience for all unit members.

It is the responsibility of the assistant Scoutmaster or adviser in charge of physical arrangements to give oversight to the preparation and serving of meals within the unit.

Duties will include:

  • Ensuring safe practices are followed in the handling and preparation of food
  • Working through and with the youth leadership to train and oversee the tasks of picking up food and food supplies, food preparation, serving, and cleanup
  • Consulting with youth cooks regularly on the most effective ways to prepare daily food selections, food preparation and safety precautions.
  • Meeting with the youth cooks and giving briefings on food preparation and safety precautions
  • Overseeing cleanup operations after each meal
Menu

Menus will be posted by November of 2022 as an addendum to the National Jamboree website.

Cooking equipment

The unit equipment package furnished by the jamboree will include propane stoves with the fittings necessary to use the provided tanks and fuel for all meal preparation.  Under no circumstance should participants bring cooking appliances, fuel tanks or fuel.  Details on provided supplies can be found under Unit Kit Contents and/or Equipment

Postal Service

Mail will be delivered to the subcamp headquarters in the early afternoon for pickup by the designated unit leader for each subcamp unit.

The jamboree mailing address is:

First and last name of the Scout/Scouter + Troop/Crew No. (i.e., A213)
2021 National Jamboree
92 SBR 2
Mount Hope, WV 25888

Use your home address as the return address on the envelope or parcel.

Trading Posts &  Retail

There will be a trading post operating in a centrally convenient location at the jamboree. The following services and types of items will be available at the National Jamboree for purchase:

  • Souvenirs. An attractive line of branded jamboree souvenirs.
  • Sundries. An assortment camp-life consumables or replacement items.
  • Snacks.  Drinks, ice cream, candy, and light meals will be avaible at a variety of locations.

Acceptable payments include cash or debit/credit cards.

A majority or prices charged for merchandise and services at Jamboree trading posts will be similar to the prevailing prices of comparable merchandise in cities and towns in the area.

Telephone Communications

As the frequency of cell phone usage increases, telephone usage is becoming less of an issue. There are multiple cell phone towers on the property, plus back-up capabilities in case of emergencies.

All emergency phone calls must be made to a specific number that will be sent to councils before the jamboree.

Messages will then be delivered to the person’s subcamp headquarters. Persons will then return calls from predesignated locations throughout the site.

It is important that someone be appointed to receive emergency calls that may come into the council service center during the jamboree.

Council service centers must have on file the names, addresses, and phone numbers of parents or guardians of each youth member and spouse or relative of each unit leader and staff member to contact in case of an emergency. The home and business telephone numbers must also be on file.

Each council is asked to appoint someone to be responsible for handling emergencies day and night during the jamboree. Your jamboree unit leaders must have the name and phone numbers of the key persons to contact in the council.

Transportation

Council Charter Transportation

The Boy Scouts of America is joining with Transportation Management Services (TMS) to provide safe, efficient, cost-effective, and environmentally friendly transportation solutions for jamboree participants. While TMS will be managing bus registration, arrivals and departures, and all Scout movements during the jamboree, TMS also offers its services for councils to charter buses for transportation to and from the Summit Bechtel Reserve.

What Is TMS?

TMS is a transportation management firm. Its safety standards meet all federal regulations, and its experience over the last two decades for similar events positions it to assist the Boy Scouts of America and Exploring. TMS can handle all the logistics to get your council to and from the jamboree.

Why Book Your Council Travel With TMS?

TMS will work with its preferred suppliers around the United States to provide lower bus pricing for your unit(s). In addition, it may be able to use the vehicles and drivers brought in from other states during the jamboree, thus saving costs for the councils and reducing environmental impact by maximizing available resources. Buses and drivers booked through TMS will be provided with local accommodations, training, accreditation, and meals. Further, TMS carries $10 million of insurance, which supplements the insurance coverage of its extensive pool of bus operators. To book your bus through TMS, please go to www.tms.com and click on the jamboree logo in the upper right-hand corner. After TMS gathers the necessary information, it will create a quote for your council. TMS Offers:
• Contingency plans for unexpected emergencies on the road
• Convenient, no-hassle, online quoting, and payment options
• Only $100 to hold your reservation, followed by three payments
• High safety standards
• $10 million of insurance
• DVD/video options
• Environmentally friendly transportation solutions

TMS will work with you to plan for and conduct the transportation element of the jamboree. If TMS coordinates your transportation, you will not have to worry as much about this vital piece of your jamboree experience.

What If Our Council Books Its Own Transportation?

TMS’s team will manage all bus movements during the event, in part due to limited space at the Summit Bechtel Reserve and related off-site locations. If you do not book your travel through TMS, we recommend that you convey this information to the bus operator when booking your reservation.
Please note: Specific arrival times for registration day and departure times for the following day will be assigned by TMS and must be followed. Bus permits for those days indicating assigned times will be required for all vehicles.

For all questions regarding transportation, please email questions to jamboree@tms.com.

This information is specific to local council charters. Information regarding airport shuttles for JST will be available at a later date.

 

Staff Arrivals

Upon arrival at the check-in point, proceed to the closest greeter tent to receive your personalized check-in form. The form will reflect the status of all the requirements that must be met before check-in can be completed and credentials can be handed out. The registration greeters will direct staff members to the appropriate location based on the status of their requirements. Also, on each form will be a public health questionnaire pertaining to any illnesses that may have arisen during travel. This must be completed by the jamboree service team before obtaining credentials.

Once all requirements are completed, proceed to the Registration HQ to pick up jamboree credentials. Stations will be designated by alphabet of last name. Having all the requirements met before arriving on-site will dramatically cut the length of time spent on the check-in process. ALL requirements must be met before leaving the Registration area.

Private Vehicles

For those traveling in a personal vehicle, please refer to the following policies:

  • In the coming months, you will be given instructions on where to park your vehicle.  The Jamboree Executive Committee is developing a plan so that each staff member will have walking access (<0.5 miles) from your personal vehicle.  This accommodation is being offered so that staff may have flexibility with personal storage.
  • Staff will have scheduled/intermittent opportunities to access your vehicle during the event to leave the property.  Additional information on this process will be made available as planning is finalized.
  • Vehicular traffic will be kept to a minimum at the Summit. Violation of established vehicle protocols may result in disciplinary action.

Money

Council Contingent Fees and Refunds

Individual fees for Council Contingent members as well as deposit requirements and fee payment schedules are set by local councils. Fees include:

  • The national fee set by Jamboree Administration: The national fee covers the expense of program materials, food, insurance, and equipment, as well as the use of dining shelters, stoves, fuel, and cooking utensils.

All questions/concerns regarding the fees of an individual member of a council contingent should be addressed to the local council.

The following fee and refund policies apply for the 2023 National Jamboree:

Fees:

Individual participant Jamboree fees have been established for the 2023 National Jamboree to be held at The Summit Bechtel Family National Scout Reserve as follows:

  • Youth and Unit leader participants—$1,285
Council Commitments:

Council Commitment payment schedule:

  • A payment of $485 per participant (youth or leader) is due from local councils to the Jamboree on or before July 31, 2022.
    • 10% late fee will apply to all outstanding balances on August 1, 2022.
  • A second payment of $500 per participant (youth or leader) is due from local councils to the Jamboree on or before December 31, 2022.
    • 10% late fee will apply to all outstanding balances on January 1, 2023.
  • A final payment of $300 per participant (youth or leader) is due from local councils to the Jamboree on or before March 31, 2023.
    • 10% late fee will apply to all outstanding balances on April 1, 2023.
Refunds:

Local councils set specific cancellation and refund policies. Requests for refunds from individual members of a council contingent are the responsibility of the local council.

Financial Assistance

Equity in Scouting means providing individuals with the resources that they need to access the same opportunities as their peers. The BSA’s aim is to ensure that every eligible Scout who is interested in attending the Jamboree is able to do so, regardless of financial background. Councils have a critical role to play in achieving this goal.

While Scouts are encouraged to fundraise as much as they reasonably can, some Scouts will need additional financial support to cover Jamboree costs. Every council is encouraged to develop a plan to raise funds for, publicize, and administer scholarships to support Scouts who might not otherwise be able to attend the Jamboree. This plan should include:

  • Eligibility requirements for scholarships
  • Degrees of aid from partial to full scholarships (including uniform and equipment needs).
  • A strategy to raise funds to cover the costs of scholarships. Before pursuing prospective sources of funds, clear the list of prospects with the council’s finance committee.
  • A Jamboree scholarship fundraising team to oversee the process.

Prospective sources of funds may be found in service clubs, civic clubs, chartered organizations, corporations, foundations, and selected major contributors. Information to assist your committee may be found in:

  • Guidelines on Product Sales and Policy Issues, No. 35-373 
  • Foundation Resource Manual, No. 35-530
  • Project Sales Manual, No. 35-603

A few tips for designing an inclusive and equitable scholarship process:

  1. Advertise, advertise, advertise. Widely publicize the availability of scholarships so that interested Scouts are aware of where to turn for support. If information about scholarship availability is included on council websites and promotional materials, you may help to minimize “sticker shock” by inviting Scouts who may be concerned about costs to pursue scholarships.
  2. Strive for representation. With intentionality, scholarships can support your council in recruiting contingents that reflect the racial, gender, and economic diversity of your community. When promoting the Jamboree and scholarship opportunities, it is critical that you directly contact units that serve youth who have been historically underrepresented at the Jamboree. Note that while finances may be the barrier to participation for some families, finances will not be the barrier to all families; please keep this in mind when communicating.
  3. Minimize application barriers. If your council uses a scholarship application, ask the minimal number of questions that you need answered in order to make scholarship approval decisions. Personal finance can be a sensitive topic for some families. Asking too many probing questions or requiring too much documentation may deter families from applying for scholarships.
  4. Make decisions as quickly as possible. Families value certainty, which enables them to plan accordingly. Certainty can also decrease anxiety about whether Scouts will be able to attend the Jamboree. Minimize the turnaround time between when a Scout requests scholarship funding and when scholarship funding decisions are made and communicated.

Councils are expected to be the primary provider of scholarships to Scouts who need them. To supplement council scholarships, some national scholarships will be available. An information webinar will be offered to explain the process.

What to Bring

It is important to pack the right things. Of important note: Participants should intend to bring their own tent unless otherwise notified by their Local Council that a tent will be provided.

Personal Packing list
Personal Gear

Item

Qty

Item

Qty

2’x2’x3’ duffel bag

1

Sleeping bag (lightweight in stuff sack with 30 degree rating is good)

1

Eating kit (plate, bowl, and spork)

1

Reusable lunch bag

1

1-liter water bottle

2

Shelf-stable food products to support any dietary needs

As needed

Bath towels

2

Washcloths

2

Flashlight

1

Sunscreen

1

Toiletry kit (keep it small)

1

Non-aerosol insect repellant

1

Day Pack

1

Females: feminine hygiene products

As needed

Smart phone

   
Clothing

Item

Qty

Item

Qty

Scouts: field uniforms

2

Explorers: career field uniform

2

Good, broken in hiking boots

1 pr

Rain gear (lightweight)

1

Lightweight lace-up sports shoes

1 pair

Jacket or sweatshirt

1

Scout headgear

1

Underwear

7 pr

Sleep clothes

2 sets

BSA uniform shorts/longs

3-4

Scout/Jamboree t-shirts/polo/activity shirts

4-5

BSA Scout belt

1

BSA uniform socks

3-4 pr

Other socks

3 pr

Hiking socks

5-6 pr

  

Note:  Arrival day and departure day are uniform days; other times may be determined by your staff leader. Stadium show days, wear activity uniform*. All other days are Scout/Jamboree t-shirts or activity shirts with uniform short/longs.

Optional

Item

Qty

Item

Qty

Air or travel pillow

1

Swimsuit

1

Water shoes

1

Sunglasses

1

Solar Camp Shower (3gallon)

1

Charged battery packs

 

Troop/Crew Equipment

First aid kit

1

Small medicine lock box

1

Unit flag

1

Unit banner

1

Tents!

   

* To aid in identifying your troop members on show days, coordinate the colors of your activity shirts.

A standard issue BSA cot will be available for use from Camping Operations team.  This item is to be returned in serviceable use at the end of the Jamboree.

Unit Kit Contents

Item

Quantity

Item

Quantity

30-gallon tote

1

Lid, half pan

4

4-foot tables

4

Lighters

2

5-gallon buckets

6

Mitt, oven (utensil set)

4

50-gallon totes

2

Opener, can (utensil set)

2

50-foot rope

1

Pan, dish bus

6

Aluminum foil

1

Pan, frying (12”)

2

Batteries (D), 4 pack

5

Pan, half steam

4

Board, cutting (11”x15”)

2

Pan, spillage

2

Bus pan lids

6

Picnic tables

5

Canopy dining fly

2

Pitcher, plastic (1 gallon)

2

Carrier for water

2

Plastic mallets

2

Cart, garden

2

Pot, stock (24 quart)

4

Cook stoves

4

Pot, stock (w/ spigot)

2

Cooler, 100 quart

1

Scour pads

2

Cooler, sports, 5 gallon (Orn)

2

Set of mixing bowls

2

Cooler, water, 5 gallon (Blu)

2

Spatula (utensil set)

4

Cot, participant

40

Splitter, propane

2

Dining fly frames

2

Spoon, slotted (utensil set)

2

Dining fly hardware sets (ropes/spikes)

2

Spoon, solid (utensil set)

2

Dish rags, 12 pack

1

Stock pot lids

6

Dish soap

1

Strainers

3

Duct tape

1

Tablecloth

1

Flag pole, unit

2

Ties, cable (11”) 100 pack

1

Frame trash bag holder

4

Tong, hot pot (utensil set)

2

Hammer claw, 20 ounce

1

Tong (utensil set)

4

Knife, butcher (utensil set)

1

Trivet (utensil set)

4

Knife, paring (utensil set)

2

Whisk broom

1

Ladle (utensil set)

2

  

Lantern, LED

2

  

Jamboree Service Team Resources

Introduction

Dates and Location

The 2023 National Jamboree will be Wednesday, July 19, through Friday, July 28, 2021, at the Summit Bechtel Family National Scout Reserve. Departure day is Friday, July 28.

Attendance

The 2023 National Jamboree is being planned for 15,000 Scouts BSA, Venturers, Sea Scouts, Explorers, and unit leaders, including more than 4,000 Jamboree Staff members. Each unit consists of Scouts BSA, Venturers, Sea Scouts and/or Explorers and 4 (minimum all must be 21 or older) to 16-unit leaders, not to exceed a total of 40. Each unit will be made up of groups of 10 that will be grouped together prior to the jamboree to form complete units of 40.

Jamboree Startup

As stated in the application process, staff members will be asked to arrive before July 19. The date will be determined by your service director. It is vital to adhere to arrival dates and times so that registration, food service, medical, housing, and public safety personnel are in place to process your arrival. Checking in on-site before your assigned arrival date will not be allowed.

Jamboree Shutdown

At the conclusion of the Jamboree on Friday, July 28, all equipment and supplies must be inventoried and accounted for by staff members responsible. All supplies, equipment, unused consumables should be returned to their respective storage container(s). All staff should confirm with their service team directors that everything is in order before departing the jamboree.
Some staff members may be scheduled to remain later than July 28, to accomplish any outstanding tasks.

Operations

JST Facilities

The camping operations model is changing from recent Jamborees, as it relates to living quarters and activities. Here are some specifics to help you understand what to expect:

  • BSA Policy will be enforced.
  • Jamboree staff sleep in tents at various locations, depending on their job assignment.
  • Staff must provide a personal tent not to exceed 100 sq ft floor dimension. Staff campsites are assigned by team. Some modifications to this plan occur based on responsibilities. Please confirm with your team lead on whether a tent will be provided based on your role at the Jamboree.
  • Staff will have the opportunity to tent individually, if proving their own tent.
  • Cots will be made available to all staff on loan and must be returned at the conclusion of the Jamboree.
  • There will not be electricity provided for each tent; however, there will be charging areas available.
  • Each base camp has assigned leadership, shower & restroom facilities, medical assistance, and dining structure to support essential accommodations while at the Jamboree.
  • Staff members will be dining in one of the three dining halls. Dining hall assignment will be based on the assigned campsite.

Dining & Meals​

The mission of the food staff is to provide well-balanced meals that are nutritious to Jamboree participants and staff members, and to operate all concession operations at the Jamboree site.

Food Service Operations

  • The food staff is divided into three major areas:
  • The first area is base camp food distribution. Although all areas of the food staff are important, most of our customers are in the base camps. The food service team is responsible for the proper and timely delivery of grocery items to food distribution locations that will be set up in each base camp. The team is developing a cookbook with menus that will help guide units as they prepare their meals.
  • The second area of the food staff is service team dining service. Most of the staff at the jamboree will eat in a dining facility operated by a contract catering company. Staff dining service works with the catering company to manage the dining facilities.
  • The third area of food service is retail food. The retail food staff will operate and manage all concession area including a unique snack bar for service team in the staff base camp.

Ice Distribution

Ice is managed by the food staff and will be delivered to the program and support venues at the jamboree. To cut down on vehicle traffic, the ice staff is establishing additional ice distribution points around the jamboree. Designated staff will be able to pick up the ice at the distribution point and take it to their respective areas. The ice staff will restock the distribution points.

Special Diet Needs

The Jamboree Food Team will aid staff who have special dietary requirements in the following ways:

  • Staff are fed at specific dining areas where the food is prepared to be served in a sit-down fashion for Breakfast and Dinner. Lunch is a shelf-stable meal that can be taken to the activity area where the staff member works.
  • During online registration, each staff member will be asked specifically to indicate any Kosher, Halal religious menu restrictions. The Jamboree Food Team will then use this information to order meal counts for Kosher, Halal, and Celiac diets.
  • In addition, we need to be notified for Celiac conditions and Nut allergies.
  • There are many gluten free and vegetarian choices on our menu’s.
  • The Jamboree Food Team recognizes that there are many potential dietary restrictions as well as common diets (e.g., low-calorie and low-carbohydrate) and common food allergies (e.g., to gluten, citrus fruit, dairy, eggs, fish, nuts/ peanuts, and shellfish). Individuals will need to consider this and avoid such items provided as buffet choices in the staff dining halls.
  • The Food Team cannot feasibly plan for all specific dietary needs of all persons attending the jamboree. Therefore, anyone with special food requirements for medical reasons other than previously outlined (after medical permission to attend jamboree is granted), or personal dietary beliefs, must make their own arrangements to meet those needs by bringing nonperishable food with them— as they would bring their own medications.

Planning Information

Insurance

Accident and sickness insurance will be provided to all those attending the 2023 National Jamboree. The cost of this insurance is included as part of the jamboree fee.

Jamboree coverage for registered members of the BSA is effective from the time staff members arrive on site until they depart the site at the end of their assignment. Council insurance policies cover travel periods between their home and the Jamboree site.

Scouts and leaders who are registered for official pre- or post-jamboree tourist trips will be covered during that period as well as part of their council’s insurance coverage. There is no coverage for any unofficial pre- or post-jamboree tourist trips. Scouts and leaders are also covered under this program during their pre-Jamboree training.

Scouts and leaders attending the 2023 National Jamboree as representatives of international Scout associations will be covered from their time of arrival in the United States to their arrival at the Jamboree site, during their stay at the Jamboree, and during the return to the point of departure from the United States. Jamboree service team members are also covered on the same basis. Coverage is not applicable to employees of the BSA (National and local councils) while they are covered by any statutory workers’ compensation policy.

JST (Staff) photos

As high resolution photography is widely applicable at this time, staff photos of individual teams, groups, etc should be organized by those parties and distributed to all individuals within the team, group, etc.

Laundry

It is the intention of the Jamboree Executive Committee to be able to provide an onsite pay for use laundry service.  More details will be forthcoming on this option.

Lost and Found

To guard against the loss of valuables, staff should:

  • Mark uniforms and personal equipment with your name and email or cell phone number.
  • If you find an item at the jamboree that is not yours, please take the item(s) to the nearest Lost and Found area.
  • Any items needing shipped will be done at the owner’s expense.
  • Upon the completion of the Jamboree, unclaimed items will be donated to local charity or discarded.

Recycling

The Jamboree Executive Team will attempt to provide a responsible recycling effort at the 2023 National Jamboree.  The waste removal and recycling program for the 2023 National Jamboree will be communicated soon.  Updates on this program will be communicated as this plan is constructed.

Religious Observances

Chaplains representing many faiths will be at the jamboree to conduct services and provide personal counseling. Participants and staff members also are encouraged to visit the religious relationships area. Religious observances and chaplain services for Scouts, leaders, and staff members of all faiths will be coordinated by a chaplain.

There will be special religious services offered at the Jamboree. Jamboree chaplains of a variety of faiths will do their best to ensure that religious needs of service team members and participants can be accomadated.

Transportation

Detailed transportation information will be provided in 2023 as soon as it becomes available. This information will include transportation options and contact information.

Staff Arrivals

Upon arrival at the check-in point, proceed to the closest greeter tent to receive your personalized check-in form. The form will reflect the status of all the requirements that must be met before check-in can be completed and credentials can be handed out. The registration greeters will direct staff members to the appropriate location based on the status of their requirements. Also, on each form will be a public health questionnaire pertaining to any illnesses that may have arisen during travel. This must be completed by the jamboree service team before obtaining credentials.

Once all requirements are completed, proceed to the Registration HQ to pick up jamboree credentials. Stations will be designated by alphabet of last name. Having all the requirements met before arriving on-site will dramatically cut the length of time spent on the check-in process. ALL requirements must be met before leaving the Registration area.

Private Vehicles

For those traveling in a personal vehicle, please refer to the following policies:

  • In the coming months, you will be given instructions on where to park your vehicle.  The Jamboree Executive Committee is developing a plan so that each staff member will have walking access (<0.5 miles) from your personal vehicle.  This accommodation is being offered so that staff may have flexibility with personal storage.
  • Staff will have scheduled/intermittent opportunities to access your vehicle during the event to leave the property.  Additional information on this process will be made available as planning is finalized.
  • Vehicular traffic will be kept to a minimum at the Summit. Violation of established vehicle protocols may result in disciplinary action.

Visitors & Guests

The Jamboree will be open to visitors on certain days. As soon as the schedule and fees are available, they will be published in the Jamboree Info Center. *coming soon

What to Bring

It is important to pack the right things. Of important note: Staff should intend to bring their own tent unless otherwise notified by their staff lead that a tent will be provided.

Personal Gear

  • Personal tent not to exceed 100 Sq. Ft floor dimension.
  • 2’x2’x3’ duffel bag
  • Sleeping bag (lightweight in stuff sack with 30-degree rating is good)
  • Reusable lunch bag (staff will be eating breakfast and dinner in any of the three dining halls and you can pick up a Trail lunch after breakfast to put in your reusable bag. Disposable plastic bags will not be provided)
  • Coffee cup
  • Two 1-liter water bottles
  • Toiletry kit (keep it small—a drawstring bag is recommended so you can hang your kit while in the wash facility)
  • Two bath towels
  • Two hand towels
  • Flashlight
  • Pocket knife
  • Sunscreen
  • Day pack
  • Clothing
  • Two field uniforms (Class A)
  • Durable hiking shoes
  • Lace-up shoes (lightweight sports)
  • Rain gear (lightweight)
  • Scout headgear
  • One jacket or sweatshirt (synthetic is good)
  • Two sets of sleep clothes
  • Five pair of underwear
  • Four or five Scout/jamboree T-shirts/polo/activity shirts (antimicrobial synthetic is good)
  • Three or four pairs of BSA socks
  • One BSA belt
  • Two or three good pairs of hiking socks
  • Two or three pair of other socks

Note: Arrival and Departure days are uniform days; other times may be determined by the Jamboree Executive Committee or your service team leader. Other days are Scout/jamboree T-shirts or activity shirts with uniform short/longs.

Optional

  • Air or travel pillow
  • Swimsuit
  • Water shoes
  • Sunglasses
  • Solar camp shower (three-gallon)

A standard issue BSA cot will be available for use from Camping Operations team.  This item is to be returned in serviceable use at the end of the Jamboree.

Document Library

Stay Tuned - More Info Coming Soon!

important tips before you apply

  • PLEASE NOTE: We are currently experiencing an issue in the registration system that is preventing BSA member numbers from being recognized, and is only presenting International attendee options. We expect the issue to be resolved by end of day Tuesday, July 14th. Please wait and come back on Wednesday, July 15th to complete your Jamboree application. Thank you for your patience.

  • To review the BSA Privacy Policy please click HERE.
  • Registration FREQUENTLY ASKED QUESTIONS
  • Attention JST applicants: We are aware that the balance due reflected on some JST records is not giving credit for the submitted deposit, making the remaining balance due appear more than it should be. Our team is working to correct the issue. The registration fees for JST have not changed. This will be corrected as soon as possible. When making subsequent payments, you can edit the amount you are paying to correctly reflect your intentions. We thank you in advance for your patience.
  • All applicants must have a current BSA membership.
  • All applicants must have their own My.Scouting accounts, regardless of age. You must not add a youth’s BSA member ID to the parent’s My.Scouting account.
  • If the applicant does not have a My.Scouting account, use the “Create Account” button below to create an account first.
  • The username and password to the applicant’s My.Scouting account will be needed to access the Jamboree application.
  • The BSA member number must be linked in the profile of the applicant’s My.Scouting account.
  • The Jamboree application is populated from the data in the My.Scouting account. Make sure your information is correct in My.Scouting before you begin the Jamboree application! The functionality to update profile information only exists in My.Scouting, not in the Jamboree application.
  • Attention International applicants: Verification of membership and good standing by your National Scout Organization is required. Please be aware that there may be a delay of 60 or more days before your application may move into the placement phase.